Blogs


Managed Print Services (MPS) Blog

By: Michael Kahn

Blog Summary: learn more about Managed Print Services and how it can cut your printing and copying costs up to 30%

How to Ensure Network Security with Printer Security


Mar 13, 2017

Network & Printer SecurityAccording to a recent study by the information security company, Quocirca, 63% of organizations surveyed experienced one or more print-related data breaches—and those are only known printer security breaches.

Other highlights of the study include:

  • 66% of financial services had at least one print-related security breach but only 16% had more than one incident
  • 90% of public sector agencies had at least one breach and 35% had more than one incident
  • The top three reasons for print security not being adopted: 1.) low priority (92%), 2.) unawareness of benefits (71%), and 3.) lack of a print security strategy (65%)

Since your information security is only as strong as the weakest link, and because printers and multi-function devices/printers (MFDs/MFPs) are often the weakest link, your network security is only as strong as your printer security.

Have you experienced any printer security breaches lately? If not, how do you know?

Here are two ways to shore up your printer security without having to break the bank.

Secure Printing

Also known as "follow me printing" or "pull printing," secure printing is a feature of print management software ensures that documents are only released upon user authentication, using card login, username and password, PIN code or job code.

Secure printing also reduces waste by eliminating unclaimed documents from being printed in the first place and provides printing for mobile users, enabling print jobs to be released at any printer across your network.

Printer Usage Audits

Print management software offers audit and reporting capabilities to track print, copy, scan and fax usage. User authentication enables businesses to monitor who printed what document at what time and on which device. This provides an audit trail and enables patterns of misuse and/or waste to be identified. The cost of printer use can then be allocated to the right cost center, department or user.

Finding the Right Print Management Software

Both functions described above are hallmarks of print management software. What brands of printers does your organization own? Depending on which brand(s) and what security gaps are present, we can determine the right print management software and if any hardware needs replacing as part of our Printer Security Assessment.

Contact us for a Printer Security Assessment and to learn more about print management software