Genesis works with hundreds of educators from K-12 to higher education.
At Genesis, we understand that schools, colleges and universities have a fundamental mission in today’s society as the level of education often has a noticeable impact on the standard of living within a region. Nevertheless, educational institutions are facing budget reductions and at the same time, are being challenged to improve their security infrastructure. Students value a modern learning environment which is convenient, secure and adaptable. Educational institutions are also expected to be more environmentally and socially responsible. Appropriate solutions are required to deal with all these challenges. We are passionate about helping educators be more productive and decrease costs. Educators see considerable staff and student traffic each day, putting a great deal of financial and technical stress on print devices. The need to reduce waste as well as secure documents per FERPA guidelines continually remain a challenge.
Recommended Software Solutions
Genesis partners with leading software solution companies to provide educators with solutions that help secure, track, increase efficiency, attain accountability and improve compliance.
Saving Costs and Increasing User Satisfaction.
Implement Print Rules and Track Cost Savings: The IT administrator can track cost savings made through improved printing practices. With this information, improved printing guidelines can be established so a return on the original investment, based on using a managed printing system, can be realized.
Increase Security Through Multiple Authentication Methods: Users have to be physically standing at a printer in order to release any print job. To prevent unauthorized use of devices, users are required to authenticate themselves at the device using a card login, username/password, PIN code, job code, anonymous login or a combination of these options.
Offering a Modern Learning Environment Through Mobile Job Submission: Mobile users can submit their print jobs by email from their phone. Job details are displayed on the phone’s screen so finishing options such as double-sided, staple or hole-punch can be changed directly via the uniFLOW app.
Track Environmental Improvements: The positive environmental impact can be highlighted in reports which also monitor usage and savings. uniFLOW can illustrate how many trees or how many grams of CO2 have been saved by decreasing the amount of printing.
Flexible Funds Management: Unlike commercial businesses, both staff and students need to use printers in schools and higher education institutions. Offering this service for free would place a huge financial burden on institutions and charging students manually for their print jobs would incur still more costs. uniFLOW has therefore developed a simple and convenient solution for this unique challenge.
uniFLOW offers students a variety of methods to top up funds in their printing accounts. MoneyLoader terminals can be placed in public areas so students can add cash to their account. uniFLOW also integrates with popular internet-based credit card payment systems such as PayPal and WorldPay to provide a 24/7 service. Cashiers can add credit to a student’s account manually where a personal cash-based system is required.
Sophisticated Secure Print Management for a Modern Education Environment.
Control Printing Costs: Implementing print policies such as double-sided printing, color restrictions, print job authorization, budgets, feature restrictions and job routing to print rooms or a cheaper device reduces costs and supports environmental goals and initiatives.
Profit of Device Independence (BYOD): By permitting students to use their own laptop, tablet, smartphone or school devices, students enjoy greater flexibility and education institutions have no need to offer additional devices.
Maintain Student Records Securely: Educational institutions are required to store records e.g. student grades, financial aid information, health records, payroll info and employee reviews. Secure printing features mean print jobs are held in the user’s personal secure print queue until they are released so those records stay secure. This also complies with FERPA law in the US.
Environmentally Responsible: With uniFLOW the print output can be reduced significantly, changing an institution’s environmental impact for the better and, additionally, saving valuable resources.
Easy Document Distribution: Students and staff can distribute their scanned documents to the back-end-systems where they are required e.g. email, Dropbox, Evernote®, Google Drive™, ECM systems. This saves valuable resources and time.
Integration with Campus Card Systems: uniFLOW enables all print/copy activities to be tracked and automatically deducted from a students’ account via campus card systems like Blackboard/CardSmith or CBORD i.e. recovery of student printing costs is easier for education institutions.
Location Independence: Students and staff can submit secure print jobs from any location both on and off campus via email, Apple AirPrint®, web browser, internet printer driver, uniFLOW app or Google Cloud Print™ then release and collect their jobs at any available network printer within the organization which increases productivity.
Print Room Usage: In general, education facilities generate high print volumes. By implementing print policies, a large print order can be redirected to a print room where more economical printers are available which reduces costs.
Print Management Designed for Education
As a Google for Education Premier Partner, we work closely with Google to create innovative printing solutions for users of G Suite, Chromebooks, and beyond. By collaborating with the best people to deliver the best products, we empower students worldwide to focus on what matters: learning.
Monitor and control student and staff printing
- Track and budget staff printing by faculty, department, class or year level
- Change the way students print with reminders to encourage positive behavior
- Pass the costs to the highest users with pay-per-use
- Assign student or department print quotas
- Use online payment gateways for easy fund transfers from banks or others like PayPal
- Automatically update student lists with directory integration
- Offer choice and freedom to print from whatever device is at their disposal
Stop unlimited prints - you don't want your precious funds ending up as wasted paper in recycle bins.
Account for every page printed and stop any careless waste with some simple tools.
You'll prevent the "naughty" student pranks too!
Features important for education:
- Classroom Quotas: Manage spending by student, subject or departments
- BYOD: Print from smartphones, tablets, laptops or Chromebooks
- Accountability: Each page prints with an identifying watermark
- Approve Printing: Jobs get held in a queue for teacher approval and release
- Reports: Report on all printer activity by student, class or department
- Printing Policies: Promote savings with duplex and B&W printing rules
- Manage Student Payments: A wide range of options for accepting student payments
- Flexible Charging Models: Define page costs, charges and discounts for each printer
- Control for Faculties & Departments: Manage a department budget with shared accounts
Process Automation & Document Management Solutions to Modernize your School District or Streamline your Campus Processes.
We get it. The demands and expectations for K-12 school systems continue to grow, but, unfortunately, budgets don’t. That’s why K-12 school districts nationwide use FileBound to reduce operational expenses while eliminating inefficiencies – and by doing so, they gain time to focus on work that really matters – like student achievement.
- Enrollment and Registration
- Cumulative K-12 Student Files
- Transcript Requests
- Online Permission Forms
- Student Safety and Intervention
- English Learners Program Management
School Management Solutions
- Disaster Recovery
- Volunteer, Personnel and Contract Approvals
- Audit and Compliance
- Onboarding and Training
- Internal School Requests
- School Board Packets
FileBound’s solutions streamline student services by providing faculty secure and reliable access to critical student information like medical needs, required student modifications, language resources, or advanced placement programs, while also building efficiencies in central office operational processes – such as personnel management, onboarding and training, background checks, facilities and equipment requests, and more.
It’s a quandary; most students have high expectations from their college experiences, yet most institutions struggle with budgets and staffing. FileBound’s document and process automation help colleges and universities attract and retain students by reducing expenses, increasing staff productivity, and ultimately improving student-facing services. Colleges and universities nationwide use FileBound to manage everything from enrollment services, to student health and housing processes, to grant management, contracts, and back-office operations. These institutions selected FileBound because it delivers seamless, enterprise-class functionality that is both affordable and easy to use.
What printer or copy machines are right for your industry? As you know, today, most office-focused printers are digital and multifunctional. They can scan, copy, print, fax, download and email. Most can be owned or leased. Some advanced models can also store account codes, make duplex copies, full-bleed print, sort, staple, make three-hole punches and print transparencies. Others also offer features that can cut costs and improve productivity. Those include wireless connectivity, image editing, security features such as biometric authentication and energy savings.
The sheer variety of copiers on the market can make shopping a daunting task. Regardless of the industry you are in, there are also different needs for different departments within an office. Marketing departments might demand higher quality imaging printers where accounting departments might only need black and white printing.
At Genesis, we like to approach each office in each industry as a one-off environment, unique to themselves. By doing so, we perform a complete assessment of your printing and workflow environment needs in order to provide your enterprises very own print strategy that includes the office equipment right for all your department. Our Sales Solution experts are on hand and will do all the heavy lifting for you.
Get started by calling us today to learn more. 1.800.436.1994.Search Equipment
We partner with the top equipment manufacturers.
Genesis not only provides the highest level of service whether you need your printer, copier or MFP repaired or if you need to order supplies. We also have LIVE support, an online service center, and most importantly, we offer service that keeps your organization productive and secure.
Pro-Active Service Monitoring
Reduce equipment downtime with automated proactive supply and service monitoring program. Genesis can remotely monitor your printers/copiers and MFPs so that the device will notify us when supplies and service are needed.
Secure Hard Drive Decommissioning
Improve security by reducing the opportunity for stolen data from hard drives no longer in use.
Genesis can bring in your hardware for hard drive secure erasing. Our technicians will remove your hard drives and put it in our eraser to perform a secure erase, overriding up to 7 times the Department of Defense standard. Upon completion, Genesis will provide a Certificate of Destruction.
Before Genesis, I felt trapped in a vendor contract that I had inherited.
"Before I became a customer of Genesis Technologies, I felt trapped in a vendor contract that I had inherited. It was so vendor-sided with ridiculous fees and costs and absolutely zero customer service at most of my remote locations. At times taking several days and weeks to repair a copier which added a lot of time for my department to track down and stay on top of.
Rarely do I ever hear about one of my locations having copier issues. Genesis is an extension of my IT department that runs like a well-oiled machine. Genesis right sized my company with what I needed and I could not be more pleased about that!"