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Genesis Technologies | Government Skip to main content

Government

Genesis works with dozens and dozens of government and municipality institutions across the nation.

At Genesis, we understand that government and municipality institutions face complex and unique challenges that must be conquered in order to effectively and reliably serve the people. Peoples’ expectations of the public sector and the services it provides are rising. At the same time, government institutions are faced with rapid social development and a huge number of policy objectives in a constantly changing environment. Simultaneously budgets are shrinking and debt burdens increasing. Government institutions, therefore, need to do more, albeit with less revenue, to increase efficiency, improve the allocation of resources and maintain high quality and accessible data. We are passionate about helping the government and municipality institutions be more productive and decrease costs.


Recommended Software Solutions

Genesis partners with leading software solution companies to provide government institutions with solutions that help secure, track, increase efficiency, attain accountability and improve compliance.

uniFLOW

Reduce Costs and Meet the Public’s Expectations of an Efficient Government

Better Security Through Multiple Authentication Methods: Classified information has become a hot topic in recent years as government institutions collect personal information and other confidential material which needs to be stored securely. With secure printing users have to authenticate themselves directly at the device using a card login, username/password, PIN code, job code, anonymous login or a combination of these options.

Scan Directly to the Destination Where the Document is Needed: Although the digitalization process is expanding there are still a large number of paper-based processes. Documents need to be captured and integrated into existing workflows. uniFLOW can scan to various destinations e.g. folder, email, desktop, common cloud destinations and any DMS/ECM destinations.

Improve Allocation of Resources with Printing Rules: For government institutions an effective allocation of resources has never been more important. Paying for print jobs that end up in the bin is wasteful. uniFLOW’s built-in reporting system allows IT administrators to control how jobs are printed by implementing print policies e.g. duplex printing or only in black and white.

Preparing Documents for Electronic Storage with Automated Scan Workflows: For a smooth workflow it is crucial that stored data is of a high quality and easily accessible. uniFLOW prepares documents for electronic storage by detecting the scanned document type, automatic extraction of key data, online database validation and integration with (third party) back-office systems.

A Print Management Solution to Address Government Challenges

Keep personal and Other Confidential Data Secure with Secure Printing: Data breaches can be caused by print jobs sitting in output trays. uniFLOW ensures print jobs are held in the user’s personal secure print queue until they are released; users must be at the printer to release and collect print jobs.

Manage Budgets for Individual Users, Departments or Administrative Districts: Costs can be charged back to different departments or administrative districts. The individual costs incurred for a print or scan job are visible to the user at the device. This supports conscientious printing behavior and facilitates accurate long-term budget planning.

Increased Productivity Through Personalized Scan Workflows: Personalized workflows, which follow users from Canon imageRUNNER ADVANCE devices to Canon document scanners, save time as users can only view those scan processes relevant to their job role.

Reduce Errors Caused by Manual Processing: Automatic capture of metadata means errors caused by manual entry will be avoided and retrieval of digital documents is quicker.

Monitor Print and Scanning Behavior to Reduce Costs: uniFLOW can monitor savings made through improved printing practices e.g. deleting secure print jobs that have not been printed. Constant analysis of the print behavior helps to establish better printing rules and, based on using a managed printing system, a higher return on the original investment can be realized.

Automatic Text Recognition when Scanning: Using the highly accurate embedded I.R.I.S. Optical Character Recognition (OCR) technology documents can be transformed into a searchable PDF or office document. This function increases employee productivity and accelerates document searches later on.

Routing of Large Print Jobs to More Cost-efficient Printers or the Print Room: IT managers can set rules so print jobs will be rerouted from expensive desktop printers to cheaper network MFDs or the print room which reduces and controls costs.

Supporting Sustainability Goals: uniFLOW can provide the analytical information to help implement and visualize an environmental printing strategy, saving valuable resources and improving environmental performance.

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PaperCut

Consider PaperCut, when:

  • Clients expect you to keep their printed documents confidential
  • The business cares about the impact of printing on the environment and to its bottom line
  • Integration of projects or billing systems is important

Print Tracking: See who is printing what, when and where.

Secure Print Release: Keep sensitive documents safe with secure release.

Integration: Connect with existing business systems and data.

Print Archiving: Account for your business’ paper trail.

Reports: Report on all printer activity by employee, function or location

Install print tracking today.

  • Track and control with little staff overhead
  • Flexible charging rates for existing accounts
  • Real time print visibility
  • Setup monthly reports for invoicing
  • Keep a record of activity with print archiving

Manage all multifunction device activity

  • Tracking of copy, fax and scan
  • Print to anywhere with Find-Me printing
  • Securely release documents only when present
  • Works with any fleet of MFDs, single or mixed rbands
  • Supported through our Certified Partner network

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HP Access Control

Transform imaging and printing practices for increased security and efficiency

Your organization requires a convenient, cost-effective way to create a more secure and efficient imaging and printing environment. With HP Access Control, an HP JetAdvantage Security Solution, you can protect confidential information, enhance device security and management, while improving company-wide printing policies.

Now it’s easier than ever with HP JetAdvantage Security Solutions to protect print jobs and devices, improve workflows, and monitor printing practices—all while reducing costs and supporting organization-wide security, compliance, and environmental initiatives. Designed to integrate easily with HP devices, you can select specific HP Access Control Printing Solutions to address your needs.

Secure Authentication: Access Control Secure Authentication offers a variety of authentication options—including HP proximity card readers, PIC/PIN codes—to protect your devices and prevent unauthorized use. Secure Pull Printing HP Access Control

Secure Pull Printing reduces unclaimed prints and increases efficiency. Users can print to a secure network, authenticate with ease, and retrieve jobs when necessary—even on the go.

Job Accounting: HP Access Control Job Accounting makes it easy to accurately track and gather data, analyze the results, and then create and send reports. Apply mined data to allocate print costs, motivate employees to print smarter, and provide IT with the necessary information to improve fleet-wide forecasts.

Intelligent Management: HP Access Control Intelligent Management solutions help you control device usage, modify behavior, reduce costs, and enforce security goals.

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HP JetAdvantage Security Manager

Solution at a Glance
You know how important it is to protect sensitive business data. You also know how challenging it is to close all the security gaps in your IT infrastructure, including in your printing and imaging environment. HP JetAdvantage Security Manager can do the hard work of securing your print fleet so you don't have to. The most comprehensive printing security solution on the market, HP Security Manager helps you easily establish a fleet-wide security policy, ensure compliance, and protect your workflow—all while safeguarding the information that keeps your company running.

Streamline Security with a Single Policy
The HP Security Manager interface helps you streamline security by establishing a single policy and quickly applying it across your entire HP printing and imaging fleet. You can also create a policy based on recognized enterprise standards using the HP Security Manager Base Policy template, which is easily tailored to meet individual security policy requirements.

Easily Connect Devices to Your Policy
It's easy to add HP devices to HP Security Manager by utilizing auto-discovery. Limit your search to network hops or a set IP address range. You can also import .txt or .xml files or by using the HP Instant-on Security feature. Unique to HP Security Manager, HP Instant-on Security automatically adds devices when they join the network and immediately configures devices to be compliant with your specific corporate security policy—saving time and minimizing risk.

Maximize Your Investments with Proactive Compliance
HP Security Manager ensures your devices are complying with security policies by providing ongoing assessments and automated remediation. You decide how often to schedule assessments: daily, weekly, or monthly—it’s up to you. The solution identifies and reports noncompliant features during each assessment. It then automatically applies the correct policy to these features before assessing them again to make sure everything is correct.

Protect Your Workflow with Fleet Management of Unique Certificates
Certificates are vital to protecting the flow of information to and from your devices. But manually installing unique certificates can be an error-prone, laborious, and time-consuming task—up to 15 minutes per device. HP Security Manager efficiently and automatically installs and integrates both ID and CA certificates across your fleet of HP devices in one fell swoop, speeding up the process and reducing administrative overhead. The solution also automatically detects and renews certificates before they expire to save additional time and effort.

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FileBound

Improve Constituent Satisfaction Through Organization

FileBound’s document and workflow solutions are used by diverse agencies at virtually every level of government to manage growing volumes of data and transactions. By automating processes, government offices and agencies can improve service levels for their constituents – even when budgets shrink. By taking over the details of document management, FileBound gives you more freedom to connect with the people and communities you serve.

FileBound helps government agencies get control of the vast amount of information needed to provide services. This includes applications for everything from driver’s licenses, to building permits to court records, intake forms, inspections and beyond. Above all else, FileBound helps to achieve desired outcomes, such as getting benefits to a needy family more quickly, ensuring that a building project is on the tax rolls sooner, or securely sharing records between law enforcement, courts and the public.

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Nuance

Gain Control of Document Management to Better Serve the Public
Every organization is challenged to do more with less. Yet government agencies must provide mission-critical capabilities in the face of fiscal pressures while still equipping personnel with the tools they need. Nuance helps you gain more control of documents and workflows—so everyone works more effectively.

A Secure, Seamless and Efficient Document Management Solution for Your Department
How can government balance the critical need for secure, efficient operations with declining budgets and increasing regulations? Through a comprehensive platform for managing documents and workflows—including print management, distributed document scanning and mobile and electronic capture solutions.

Nuance helps your organization securely streamline and modernize processes while leveraging your existing infrastructure. All of which lowers costs, reduces waste and ensures privacy.

Delivering Document Security and Information Assurance (IA)
Nuance delivers enhanced information security by protecting content on documents transmitted throughout your office. By enabling centralized control of document output and document capture in a single solution, you can mitigate the risks of data loss and Personally Identifiable Information (PII) exposure while reducing any associated costs.

Our document management solutions also integrate seamlessly with government smartcard authentication, including Common Access Card (CAC) and Personal Identity Verification (PIV). For example: you can provide strict access control in support of Homeland Security Presidential Directive 12 (HSPD-12).

Automated Processes - Reengineer How your Department Works
Automating business processes for mission-critical operations can reduce expenditures, eliminate inefficient manual activities and improve collaboration across departments. It all starts with the document lifecycle. Nuance Document Government Solutions enable your department to reengineer document-based processes into automated workflows that are both streamlined and cost effective. All while providing integrated capabilities with government-specific systems such as VistA and eOPF, plus commercial products like Microsoft® SharePoint® and OpenText™.

Centralized Document Management - Control Starts at the Center Point
Nuance server-based software and Service Oriented Architecture (SOA) allows your enterprise architecture team to manage a centralized point of communication between MFDs, users and network scanning and faxing destinations – allowing greater control of document workflows and data transmission.

Assign specific user authentication protocols for greater security.

Collect and store information in a central database for easier management.

Maintain a full audit trail of all documents printed, scanned, emailed and faxed from MFDs for simpler compliance.

Solutions in Action - Secure Workflows are Better Workflows
Nuance Document Government Solutions can help address the challenges of manual and paper-based workflows—adding more security, more efficiency and more productivity across your office.

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Recommended Equipment

What printer or copy machines are right for your industry? As you know, today, most office-focused printers are digital and multifunctional. They can scan, copy, print, fax, download and email. Most can be owned or leased. Some advanced models can also store account codes, make duplex copies, full-bleed print, sort, staple, make three-hole punches and print transparencies. Others also offer features that can cut costs and improve productivity. Those include wireless connectivity, image editing, security features such as biometric authentication and energy savings.

The sheer variety of copiers on the market can make shopping a daunting task. Regardless of the industry you are in, there are also different needs for different departments within an office. Marketing departments might demand higher quality imaging printers where accounting departments might only need black and white printing.

 

At Genesis, we like to approach each office in each industry as a one-off environment, unique to themselves. By doing so, we perform a complete assessment of your printing and workflow environment needs in order to provide your enterprises very own print strategy that includes the office equipment right for all your department. Our Sales Solution experts are on hand and will do all the heavy lifting for you.

Get started by calling us today to learn more. 1.800.436.1994.

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Recommended Services

Genesis not only provides the highest level of service whether you need your printer, copier or MFP repaired or if you need to order supplies. We also have LIVE support, an online service center, and most importantly, we offer service that keeps your organization productive and secure.

Pro-Active Service Monitoring

Reduce equipment downtime with automated proactive supply and service monitoring program. Genesis can remotely monitor your printers/copiers and MFPs so that the device will notify us when supplies and service are needed.

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Secure Hard Drive Decommissioning

Improve security by reducing the opportunity for stolen data from hard drives no longer in use.

Genesis can bring in your hardware for hard drive secure erasing. Our technicians will remove your hard drives and put it in our eraser to perform a secure erase, overriding up to 7 times the Department of Defense standard. Upon completion, Genesis will provide a Certificate of Destruction.

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Before Genesis, I felt trapped in a vendor contract that I had inherited.

"Before I became a customer of Genesis Technologies, I felt trapped in a vendor contract that I had inherited. It was so vendor-sided with ridiculous fees and costs and absolutely zero customer service at most of my remote locations. At times taking several days and weeks to repair a copier which added a lot of time for my department to track down and stay on top of.

Rarely do I ever hear about one of my locations having copier issues. Genesis is an extension of my IT department that runs like a well-oiled machine. Genesis right sized my company with what I needed and I could not be more pleased about that!"

CIO of Bekins Moving Company