Genesis works with dozens and dozens of legal service providers across the nation.
At Genesis, we understand that Law Firms and Corporate Legal departments face complex and unique challenges that must be conquered in order to effectively and reliably serve your customers and company departments, from regulatory compliance standards to data security, to audit procedures. We are passionate about helping legal service providers be more productive and decrease costs. The legal services industry has traditionally been conservative in its structure and attitude to change. In recent years though, new technology is driving change in order to become more productive and competitive by updating document storage and implementing efficient expense management and chargeback systems. At the same time, data protection and reducing costs are amongst the challenges confronting legal firms.
Recommended Software Solutions
Genesis partners with leading software solution companies to provide your legal service enterprise with solutions that help secure, track, increase efficiency, attain accountability and improve compliance.
Increasing Security and Enhancing Office Efficiency.
Realize Data Protection with Secure Printing: Compliance breaches may occur when client records and other sensitive information are left on output trays. Secure printing means all print jobs are stored in a user’s personal secure print queue until they are released following authentication. This guarantees client information and confidential documents will not fall into the wrong hands.
Efficient Expense Management and Chargeback: uniFLOW allows legal institutions to allocate document costs to the correct client or matter number. When sending a job to print, a pop-up screen can appear on the user’s PC with an option to select what or to whom to charge the job to. A similar screen can also be displayed on the multifunctional device (MFD) control panel.
Decentralized Document Workflow: Law firms generate and receive a lot of paper which needs to be processed and archived. The automated scan workflows offered by uniFLOW can facilitate automatic detection of scanned document types and extraction of key data, online database validations and integration with (third party) back-office systems. Scanned documents can also be converted into a searchable (OCR) format.
Implement Print and Copy Strategies to Manage Costs: The IT administrator can track costs and generate analytical reports to identify inefficient printing practices. Device and network settings can be adapted to limit more costly print operations to engender responsible printing habits.
Fulfilling the Needs of a Changing Legal Service Industry
Automated Text Recognition: With uniFLOW scanned documents can easily be converted into PDF or Office documents so lawyers and employees can work on them immediately which promotes increased productivity.
Cost Savings Through Predefined Job Settings: Administrators can specify in what form documents are printed e.g. emails are always printed in black and white and large jobs double-sided. This leads to direct cost savings by reducing paper and toner consumption.
Function Level Access Control: Restrict the device functions according to users’ level of security clearance e.g. guests can print jobs submitted from their mobile devices but they cannot copy or scan.
Chargeback to Clients or Projects: uniFLOW allows each print or scan job to be assigned to a specific client or matter number. This brings about a more transparent cost structure for clients and simpler cost control.
Device-independent Mobile Printing: uniFLOW offers a wide range of supported devices for mobile print e.g. laptops, tablets or smartphones which gives lawyers and employees the flexibility to work on the device of their choice.
Streamlined Document Distribution: The automated scan workflows allow users to choose from a wide ranges of different scan destinations e.g. scan to folder, email, iManage Work, Hyland Onbase®, RightFax, LexisNexis Affinity™, DMS4Legal, resulting in increased efficiency and optimized business processes.
Print from Anywhere: Lawyers and employees can submit print jobs from any location via their smartphones, tablets or desktop PCs by email, Apple AirPrint, web browser, internet printer driver, uniFLOW app or Google Cloud Print which brings about increased productivity.
Environmentally Responsible: With uniFLOW the total volume of print output can be significantly reduced which improves the environmental impact of an organization and saves valuable resources. This can be illustrated in reports to achieve sustainability goals.
Streamlining the Paper Trail.
Information is the most critical component of any legal matter, whether it’s for corporate counsel finalizing a contract or a litigator preparing to try a case. Legal departments and law firms use FileBound to control and organize the information chaos that can surround even a relatively simple legal matter.
Documents of all formats – scanned images, Word documents, audio, video and beyond – can all be organized in a single secure repository that integrates seamlessly with practice management software or other applications. This provides attorneys and their support teams the perks of secure, reliable document access across multiple offices or from remote locations, with minimal impact on current processes.
Document Management & AI Solutions to Meet the Needs of the New Lawyer.
Many modern law firms are slowed down by their document management software. Their files are saved indiscriminately across multiple systems and hard drives. Also, trying to navigate unintuitive software wastes valuable money and labor hours that could be employed elsewhere. The solution? A law firm cloud server that users can access anywhere they go, using AI technology to store and sort all necessary files into one easy-to-use location.
iManage keeps you and your attorneys informed. Our software lets you access critical information from anywhere—even offline. Learn why iManage is the leading provider of work product management to the legal industry.
Improve firm productivity with web-based document management systems for lawyers: Today’s firms have to live up to the expectations of a new lawyer: tech-savvy, mobile, and with a new expectation for how information is available, delivered and managed. The pressure is on firms to find new ways of working and using technology to improve productivity and client service. iManage’s industry-leading web-based document management systems for lawyers provides secure file sharing throughout your firm while adhering to company procedures and federal privacy regulations. Here are some of the ways law firms benefit from using iManage.
Increase Lawyer Productivity: Manage client content and communication in integrated electronic matter files with reusable project templates.
Enhance Quality of Client Service: Provide online collaborative workspaces for sharing and firm knowledge with more freedom to collaborate directly with clients and coworkers.
Gain New Insights: View underutilized resources and expertise within the company with comprehensive search and knowledge management capabilities.
Improve Governance and Security: Secure and manage all electronic and physical content and communications in accordance with firm and client policy.
Mobile Access for the Modern Lawyer: Access the most current work product from iOS, Android, Windows or other mobile devices – from anywhere in the world.
Corporate Legal Departments
Streamline the Flow of Critical Company Information with In-House Legal Document Management: With the wide range of documents that legal professionals encounter every day, corporate legal departments face many challenges associated with storing and sharing files across the entire organization. An intuitive in-house legal document management system is necessary to save money and increase efficiency and collaboration.
Produce More With iManage’s DMS Software for Legal Departments: Modern corporate legal departments are experiencing a digital transformation in their file storage and sharing. Let iManage help you discover the future of business technology with our corporate legal records management system. If you’re ready to see just how effective iManage’s in-house legal document management systems are at transforming your business practices, request a demo now. See how hundreds of corporate legal departments are using iManage Work Product Management to improve processes such as NDAs, basic claims, subpoena processing, and contract management.
Benefits for Every Aspect of Your Legal Department
Corporate legal departments need innovative ways to improve productivity, streamline management and collaboration with external counsel, automate processes, reuse knowledge, and better govern sensitive corporate work product. A comprehensive legal information management solution that can do more than just manage internal documents is required.
iManage’s award-winning DMS software has helped today’s leading legal departments streamline business practices, increase productivity and adhere to privacy regulations. Here’s how iManage helps corporate legal departments around the world:
- Improve professional productivity at all levels of the organization by managing client content and communication in integrated electronic matter files
- Improve quality of service to clients by providing online collaborative workspaces for sharing and firm knowledge
- Gain new insights with AI-powered comprehensive search and knowledge management capabilities
- Improve governance and security over critical work product without imposing additional work on busy lawyers
- Increase overall workplace efficiency by automating routine tasks and locating expertise and key data trends with ease
- Improve client satisfaction and response time with on-the-go mobile information access
Explore iManage secure file sharing products that can help your law firm or corporate legal department work more productively, work smarter and work safer
- iManage Work 10: Secure document and email management
- iManage Share: Secure governed file sharing and collaboration
- iManage RAVN Classify: Intelligently understand and classify organization content
- iManage RAVN Extract: Automatically read, interpret, and extract key information from documents
- iManage RAVN Insight: Advanced enterprise search and expertise identification
- iManage Security Policy Manager: Manage global security policies at scale
- iManage Threat Manager: 24/7 continuous protection of sensitive data from internal and external threats
- iManage Records Manager: Manage physical and electronic assets for retention and governance
iManage AI Solutions for Law Firms and Corporate Legal Departments
iManage solutions are applications built on the iManage AI platform to solve real-world problems within law firms and corporate legal departments. These solutions called robots, automate routine tasks and provide powerful information about your content, increase productivity and get more out of your data. iManage robots for law firms include:
- iManage M & A Contracts Due Diligence Robot: Automatically organize, analyze and extract key data from loan portfolios and other M & A documents
- iManage Lease Term Extraction Robot: Automatically organize, analyze and extract key data from leases
- iManage ISDA MA, CSA Robot: Simple and efficient automated review for repapering ISDAs
- iManage TimeCard Narrative Classification Robot: Improve time accuracy classification within law firms
Gain control of workflows and client expenses.
Nuance Document Legal Solutions are designed for law firms seeking simplicity and security – and built to handle the biggest document management challenges. Prepare for case and client expense management workflows that work. When document management workflows work well, your law firm works better Most law firms handle a staggering volume of documents. Whether you’re preparing for discovery, collaborating with associates or filing with the court, every document must be processed accurately, efficiently and cost-effectively. Nuance delivers secure, integrated legal document workflow and cost recovery solutions to help you simplify expense management, streamline systems, improve compliance and increase productivity.
Solve Your Most Difficult Legal Document Workflow Challenges: Designed for the challenges your firm faces every day, Nuance Document Legal Solutions optimize legal workflows by smartly integrating cost recovery, simplifying complex tasks – and simply making life easier for your ever-mobile workforce. Here’s how:
- Comprehensive Platform with Single Sign-on: Streamline legal document workflow management and print processes with a single platform to copy and scan, store and share, print and track
- Consolidated Systems for Stronger Cost Recovery: Centralize your print, capture and cost recovery systems to create one robust solution that reduces IT spend while raising profitability
- Consistent User Interface to Boost Productivity: Encourage user adoption, enforce firm governance policies and enhance productivity with a dynamic, intuitive interface that’s consistent across all access points
Keep Track of Your True Costs: Whether your clients are on billable hour or alternative fee arrangements, Nuance Document Legal Solutions seamlessly track client expenses and make sure you know what your true costs are. All integrated within your workflows. All to reduce print and IT costs. And all to optimize expenses and revenues.
Security & Compliance
Non-compliance is Not a Solution: From court filing to client billing, strict compliance is the only kind of compliance. Our expansive solutions portfolio eliminates the risk of confidential documents or privileged information falling into the wrong hands by ensuring:
- No unsecured print jobs are abandoned in the MFP output tray
- All scanned documents are automatically and securely delivered to the correct indexed destination
- Print output is optimized to route documents to the most cost-effective device
- Billable recoveries are maximized/li>
- Confidential information is redacted completely – and easily
- Electronic court filing is streamlined – and simplified
Manage Your Legal Document Lifecycle with Ease: Legal workflows work best when they’re easy for your team to perform. Nuance law firm document management solutions are based on natural, intuitive interactions to deliver an efficient, productive experience. Plus, cross-platform compatibility allows seamless deployment into any back-end system and across all MFPs, printers, desktops and mobile devices. So you can streamline processes and eliminate security gaps across the full spectrum of workflows – and the entire lifecycle of a document.
Consolidate Your Systems for Consistency: Separate cost recovery and document workflow solutions erode productivity, erase profitability and cost more to maintain. Nuance’s single platform blends these critical functions to consolidate your systems and centralize administration while creating a consistent user experience from desktop to tablet to scan center.
What printer or copy machines are right for your industry? As you know, today, most office-focused printers are digital and multifunctional. They can scan, copy, print, fax, download and email. Most can be owned or leased. Some advanced models can also store account codes, make duplex copies, full-bleed print, sort, staple, make three-hole punches and print transparencies. Others also offer features that can cut costs and improve productivity. Those include wireless connectivity, image editing, security features such as biometric authentication and energy savings.
The sheer variety of copiers on the market can make shopping a daunting task. Regardless of the industry you are in, there are also different needs for different departments within an office. Marketing departments might demand higher quality imaging printers where accounting departments might only need black and white printing.
At Genesis, we like to approach each office in each industry as a one-off environment, unique to themselves. By doing so, we perform a complete assessment of your printing and workflow environment needs in order to provide your enterprises very own print strategy that includes the office equipment right for all your department. Our Sales Solution experts are on hand and will do all the heavy lifting for you.
Get started by calling us today to learn more. 1.800.436.1994.Search Equipment
We partner with the top equipment manufacturers.
Genesis not only provides the highest level of service whether you need your printer, copier or MFP repaired or if you need to order supplies. We also have LIVE support, an online service center, and most importantly, we offer service that keeps your organization productive and secure.
Pro-Active Service Monitoring
Reduce equipment downtime with automated proactive supply and service monitoring program. Genesis can remotely monitor your printers/copiers and MFPs so that the device will notify us when supplies and service are needed.
Secure Hard Drive Decommissioning
Improve security by reducing the opportunity for stolen data from hard drives no longer in use.
Genesis can bring in your hardware for hard drive secure erasing. Our technicians will remove your hard drives and put it in our eraser to perform a secure erase, overriding up to 7 times the Department of Defense standard. Upon completion, Genesis will provide a Certificate of Destruction.
Before Genesis, I felt trapped in a vendor contract that I had inherited.
"Before I became a customer of Genesis Technologies, I felt trapped in a vendor contract that I had inherited. It was so vendor-sided with ridiculous fees and costs and absolutely zero customer service at most of my remote locations. At times taking several days and weeks to repair a copier which added a lot of time for my department to track down and stay on top of.
Rarely do I ever hear about one of my locations having copier issues. Genesis is an extension of my IT department that runs like a well-oiled machine. Genesis right sized my company with what I needed and I could not be more pleased about that!"