FileBound HR Workflow Automation Software

Employee Satisfaction Starts with the First Interaction

FileBound Workflow Automation Software

Many employers view employees as a company’s greatest asset, especially in a knowledge worker economy. So it’s frustrating to spend time, money and effort finding the right employees only to have them get a competing offer letter sooner or leave because they don’t get the service they need to feel valued. At the other end of the spectrum, it’s critical to appropriately identify and document employee behavior that can be a liability.

FileBound helps busy HR professionals manage the tasks associated with human capital management from the first interaction through separation.  FileBound manages the application process by gathering documentation ranging from electronic forms to scanned documents and files from desktop applications, ensuring all steps are completed in a timely manner and sending alerts when there are delays. Once an employee is hired, FileBound collects and routes the required documents to new employees, creating requirements checklists, delivering notifications and tracking activities while providing the necessary feedback.

Over the course of an employee’s career, FileBound manages and monitors the complete employee record. They system automatically notifies the employee and/or HR staff when it is time to arrange a performance review, when forms need to be updated or when training/certification is about to expire. Upon separation, FileBound ensures the record is stored in compliance with legal and corporate policies.

HR Workflow Automation Benefits

  • Shorter cycle times to respond to preferred candidates sooner. Process automation shortens response times and monitors tasks to identify potential bottlenecks.
  • Better employee service because the system ensures that employees are aware of any upcoming activities or potential deadlines. HR staff can respond to questions faster through immediate access to the employee record or by allowing secure self-service to employees who want to view documents on file.
  • Secure storage of employee files that is less susceptible to loss or unauthorized access than physical records.
  • Reduces costs associated with the time and materials needed to maintain paper records and/or manually create checklists, alerts, file audits, notifications and other activities. HR employees can be more productive, reducing the need to increase staffing, and the costs of filing systems and office space devoted to record storage are eliminated.

FileBound HR Automation Software Features

  • Role-based access balances availability with security, allowing employees to view only the records they need to see and limiting their rights to modify or print certain documents.
  • Seamless mobility makes it easy for employees to complete their work from any device, eliminating delays resulting from business travel or other factors.
  • Secure storage of employee files that is less susceptible to loss or unauthorized access than physical records.
  • Readily integrates with human capital management, payroll and other systems to improve overall departmental effectiveness and avoid duplicate effort.

Genesis & FileBound

Genesis Technologies is the leading FileBound systems integrator in Chicago, serving Illinois, Indiana, Michigan, and Wisconsin. We have extensive experience with FileBound workflow automation and document management software and can show you how to get the most out of HR workflow automation.

Request a FileBound HR Workflow Automation Software Demo

Application Workflow Video

FileBound's portal and assignment capabilities make both applying for a career and processing the application an easy, straightforward process. Applicants can access, download, modify and submit their applications using FileBound's Forms Portal while the HR and hiring teams can route, interview and approve new hires all right from within the system.


Onboarding Workflow Video

For every new employee added, FileBound can automatically create a set of onboarding documents required for each new hire and route them to the appropriate individuals or departments (e.g. IT, Facilities, etc.) to prepare for the new hire's first day. A checklist is created and monitored to ensure all documents and tasks are completed in a timely manner.


Employee Management Workflow Video

As the HR lifecycle progresses, the FileBound solution can be employed for everything from audit readiness to ensure documented processes are followed, to more service-on-demand scenarios where employees can make changes to benefit elections or request vacation.


Termination Workflow Video

Similar to the Onboarding process, when an employee is terminated, FileBound can create the necessary documents and checklists that ensure that not only the employee's files are handled properly, but also that their security and system rights have been disconnected. All tasks are assigned and tracked within the system while a master checklist monitors and displays all completed and outstanding assignments.